Emma AI Privacy Policy

Last Updated: May 8, 2025

Emma AI highly values your privacy and personal data protection. This Privacy Policy describes how we collect, use, store, and protect your data in compliance with GDPR and app store policies.

1. What We Collect

1.1 Authentication Information

When logging in via Google or Apple, we collect: uid, email, displayName, photoURL, source, language, and country. This is used solely for account setup and personalization.

1.2 Microphone Access

Emma AI requests microphone access when you use voice input or enable the “Meeting Transcription” feature. This feature uses your device's built-in microphone and speech recognition system to convert spoken content into text for efficient meeting documentation.

We do not store, record, or upload any audio. All speech processing occurs in real-time, and only the transcribed text is stored within the app. If you change your device or delete the app, your meeting records cannot be recovered or restored.

1.3 Camera Access

Used only for QR code scanning. No images or video are stored or recorded.

2. Purpose of Use

• Account creation and authentication
• Speech input and QR functionality
• Personalization (e.g., language)
• Legal compliance and security

3. Data Storage & Protection

• Stored on GDPR-compliant cloud servers (e.g., Firebase/Google Cloud)
• Encrypted during transmission and storage
• Never sold or shared with third parties

4. Your Rights

• Access, correct, delete your data
• Withdraw microphone/camera permissions
• Delete your account via this form: Account Deletion Form

For other questions, contact us:
Email: emma.ai@asiaycm.com

5. Children and Minor Users

Emma AI does not impose an age limit, but we encourage parental supervision for minors. If unauthorized child data is discovered, we will act immediately.

6. Policy Updates

We reserve the right to modify this policy at any time. Updates will be announced in the app.

7. Use of AI LLMs and Disclaimers

Some Emma AI services (e.g., voice input, question-answering, meeting summarization) utilize large language models (LLMs) to enhance the user experience through intelligent reasoning and contextual understanding.

We currently integrate the following third-party AI providers:

• OpenAI ChatGPT – for natural language understanding and response generation
• Gorq AI – for custom inference logic such as intent detection and personalized summarization

These services generate responses based solely on user input at the time of use. No user input is stored or shared with OpenAI or Gorq for model training or unrelated processing.

Disclaimer:
AI-generated content may not always be accurate or complete. Do not rely solely on AI outputs for decisions involving legal, medical, financial, or other critical matters. Users are responsible for verifying the information before acting on it.